Privacy policy

Privacy policy

§ 1 Information on the collection of personal data

(1) In the following, we provide information about the collection of personal data when using our website. Personal data is all data that can be related to you personally, e.g. name, address, email addresses, user behaviour.

(2) The controller pursuant to Art. 4 (7) of the EU General Data Protection Regulation (GDPR) is
Osnabrück University

Represented by the President Prof. Dr Susanne Menzel-Riedl
Neuer Graben 29 / Schloss
49074 Osnabrück
Phone: +49 541 969 0
Email: onlineredaktion@uni-osnabrueck.de

You can reach our data protection officer Dipl.-Kfm. Björn Voitel at the address "Nelson-Mandela-Straße 4, 49076 Osnabrück", Tel.: 0541 969 7880, E-Mail: datenschutzbeauftrager@uni-osnabrueck.de

(3) When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, possibly your name and telephone number) will be stored by us in order to answer your questions. We delete the data arising in this context after storage is no longer necessary, or restrict processing if there are statutory retention obligations.

(4) If we use contracted service providers for individual functions of our offer, we will inform you in detail below about the respective processes. We will also state the specified criteria for the storage period.

§ 2 Your rights

(1) You have the following rights vis-à-vis us with regard to your personal data:

Right to information

You can request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you can request information from the controller about the following data actually processed and, in addition, about

  1. the purposes for which the personal data are processed
  2. the categories of personal data that are processed
  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed
  4. the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period
  5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing
  6. the existence of a right to lodge a complaint with a supervisory authority
  7. all available information about the origin of the data if the personal data is not collected from the data subject.

Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must make the rectification without undue delay.

Right to erasure

You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

  1. The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  2. You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 para. 2 GDPR.
  4. The personal data concerning you has been processed unlawfully.
  5. The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.
  6. The personal data concerning you have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17 (1) GDPR, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

Exceptions

The right to erasure does not apply if the processing is necessary

  1. to exercise the right to freedom of expression and information
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
  3. for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  5. for the establishment, exercise or defence of legal claims.

Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims, or
  4. if you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.

If the processing of personal data concerning you has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

Right to object to the processing

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.

The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

There is no right to data portability in the area of public law. (Article 20, para. 2, sentence 2)

(2) You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us. You may also contact the State Commissioner for Data Protection of Lower Saxony, Prinzenstraße 5, 30159 Hanover, tel. 0511/120-4500, poststelle@lfd.niedersachsen.de with complaints.

§ Section 3 Collection of personal data when visiting our website

(1) When using the website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security.

  • IP address
  • Date and time of the enquiry
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • Amount of data transferred in each case
  • Website from which the request originates
  • browser
  • Operating system and its interface
  • Language and version of the browser software.


(2) In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive assigned to the browser you are using and through which certain information flows to the body that sets the cookie (in this case us). Cookies cannot execute programmes or transfer viruses to your computer. They serve to make the website more user-friendly and effective overall.

(3) Use of cookies:
a) This website uses the following types of cookies, the scope and function of which are explained below:

  • Transient cookies (see b)
  • Persistent cookies (see c).

b) Transient cookies are required for the basic functions of a website. Transient cookies include session cookies in particular. These store a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows your computer to be recognised when you return to our website. The session cookies are deleted when you log out or close the browser.


c) Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete cookies at any time in the security settings of your browser.


d) You can configure your browser settings according to your wishes and, for example, refuse to accept third-party cookies or all cookies. We would like to point out that you may not be able to use all the functions of this website.

e) We use cookies to identify you for subsequent visits if you have an account with us. Otherwise you would have to log in again for each visit.


(4) Data protection provisions about the application and use of social media
Links to various social media platforms such as YouTube, Instagram, Twitter, Facebook, etc. are integrated into the Osnabrück University website. However, this is not an integration of data such as the "Like" button, but rather links to the external presentation of the university on the corresponding platform. Osnabrück University does not store any data relevant to data protection.

If external content from a provider such as YouTube, Instagram, Twitter, Facebook etc. is integrated into a university website (via iframe or in a similar way), reference is also made to the data protection guidelines of the respective service. The passage reads something like this:
"Facebook/Twitter uses cookies that can be used for advertising. The Facebook/Twitter privacy policy applies to their use without restriction."
However, this regulation only applies if the service is embedded. In the case of a simple link to a university Facebook profile, the above-mentioned passage does not have to be specified.

You can find the data protection provisions of the social networks at the following URLs

YouTube: https://policies.google.com/privacy?hl=de
Instagram: https://instagram.com/about/legal/privacy/
Twitter: https://twitter.com/de/privacy
Facebook: https://de-de.facebook.com/privacy/explanation

(5) YouTube with extended data protection

This website embeds videos from YouTube. The operator of the pages is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in extended data protection mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the transfer of data to YouTube partners is not necessarily excluded by the extended data protection mode. For example, YouTube establishes a connection to the Google DoubleClick network regardless of whether you watch a video.

As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account. Furthermore, YouTube can store various cookies on your end device after starting a video. With the help of these cookies, YouTube can obtain information about visitors to this website. This information is used, among other things, to record video statistics, improve user-friendliness and prevent fraud attempts. The cookies remain on your end device until you delete them.

If necessary, further data processing operations may be triggered after the start of a YouTube video, over which we have no influence.
You can find more information about data protection at YouTube in their privacy policy at: https://policies.google.com/privacy?hl=de.